Acentra Health Portal - Terms of Use Agreement
THE ACENTRA HEALTH PORTAL IS SUBJECT TO AND GOVERNED BY TERMS AND CONDITIONS OF USE. BY PROCEEDING
OR USING THE ACENTRA HEALTH PORTAL YOU ARE AGREEING THAT YOU HAVE READ AND UNDERSTOOD THE
TERMS AND CONDITIONS OF USE AND AGREE TO BE BOUND BY THEM. IF YOU DO NOT UNDERSTAND
THE TERMS OR CONDITIONS OF USE OR DO NOT AGREE TO BE BOUND BY THEM, DO NOT PROCEED
OR OTHERWISE USE THE ACENTRA HEALTH PORTAL. UNAUTHORIZED ACCESS TO THE ACENTRA HEALTH PORTAL IS PROHIBITED.
ACENTRA HEALTH PORTAL TERMS OF USE
1. This Terms of Use Agreement (the "Agreement") is between Keystone Peer Review Organization,
LLC d/b/a Acentra Health ("We", "Us" or "Our"), the group/practice entity that has been
provided an ID (as defined in Section 3 below) using this Portal (as defined below) (the "Provider")
and the Users (as defined in Section 2 below) (the Provider and Users shall collectively be "You"
or "Your"). This Agreement governs the use of the Acentra Health Portal, including without
limitation, all software, insurance codes, graphics, logos, text, documentation,
user guides, databases and compilations of all materials other than Patient Information
(as defined in Section 6), enhancements, bug fixes, upgrades, modifications, and
copies thereof, and all information, methods and processes contained therein (the
"Portal"). By using the Portal, You agree that You accept the terms and conditions
of use of the Portal and that You are an authorized user of the Portal. This Agreement
is posted on the Portal and is subject to change at any time.
2. Authorized Personnel. This Portal is intended for access solely by physicians
and authorized members of their staff. Authorized members include only (a) the personnel
permitted to access and use the Portal by Provider ("Standard User(s)") and (b)
Standard Users who have been assigned certain administrative duties ("Administrative
User(s)") ("Standard Users" and “Administrative Users” shall be collectively "Users").
If You are an Administrative User, it is Your responsibility to identify Standard
Users, and to authorize, monitor, and control access to and use of the Portal by
such Standard Users. All Users using the Portal represent and warrant that s/he
is authorized to use the Portal and to bind You to the terms of this Agreement.
3. Ownership and License of the Portal. 3.1 License Grant. Subject to the terms
and conditions of this Agreement, We hereby grant to (a) Users a non-transferable,
non-exclusive limited right to use the Portal for the sole purpose of accessing
and entering Patient Information (as defined in Section 6) and transmitting such
Patient Information to Payors (as defined in Section 5) through the Portal; (b)
Administrative Users a non-transferable, non-exclusive limited right to use the
Portal to maintain, update and support the use of IDs (as defined in Section 4 below);
and (c) Users a non- transferable, non-exclusive limited right to access and view
the on-line informational files and user guides in the Portal for Your internal
business purposes only. 3.2 Ownership. As between the parties, You agree that We
are the exclusive owner of all right, title and interest in and to the Portal, including
without limitation all patent, copyright, trademark, trade secret and other intellectual
property rights therein, ("Intellectual Property"). All rights not expressly granted
in this Agreement are reserved to us, and no rights or licenses, whether express,
implied, arising by estoppel, or otherwise are conveyed or intended by this Agreement
except as expressly provided in this Section. Any reproduction, distribution, public
performance, or public display of these materials, in whole or in part, is prohibited
without our express prior written permission or as expressly permitted in Section
3.1. 3.3 Expressly Prohibited Uses. You will not and You will not allow Users or
others to: (a) make unauthorized use, disclosure or copying of the Portal or Intellectual
Property; (b) disassemble, decompile, recast, or reverse engineer the Portal or
Intellectual Property or create a substantially similar Portal and/or Intellectual
Property; (c) rent, loan, lease, sublicense (except as permitted to Users), transfer,
network, reproduce, display, or otherwise distribute the Portal and/or Intellectual
Property; (d) copy the Portal and/or Intellectual Property in any form except as
necessary to use the Portal in accordance with this Agreement; (e) modify, alter,
delete or obscure any proprietary rights notice embedded in or affixed to the Portal
and/or its Intellectual Property.
4. User IDs and Passwords. With the proper identification, a Provider will be allowed
to register one initial user account (the "Administrative ID") . This Administrative
User will then be responsible for creating additional user accounts and passwords
for Standard Users to be used in conjunction with the Administrative ID for Standard
Users to access and use the Portal ("User IDs") (the Administrative ID and the User
ID(s) shall be "ID(s)"). You are solely responsible for (1) maintaining the strict
confidentiality of the IDs assigned to Users, (2) instructing Users to not allow
another person to use their IDs to access the Site, (3) any charges, damages, or
losses that may be incurred or suffered as a result of You or Your Users failure
to maintain the strict confidentiality of their IDs, and (4) promptly informing
Us in writing of any need to deactivate an ID due to security concerns. We are not
and will not be liable for any harm related to the theft of IDs, Your disclosure
of IDs, or Your authorization to allow another person or entity to access and use
the Portal using Your IDs. You agree to immediately notify Us of any unauthorized
use of Your IDs.
5. Payor Requirements. You have been given access to the Portal through an arrangement
or an agreement with a third party insurance company or a government entity (a "Payor")
and You are permitted to use the Portal only as expressly permitted pursuant to
the terms and conditions of this Agreement. Any requirements for the use of the
Portal with respect to a particular Payor’s processing requirements and/or auto
approval rules have been established by the Payor and Acentra Health bears no responsibility
thereof. In the event that You are unable to enter, process or transmit Patient
Information or have questions regarding the entry, processing or transmission of
information with respect to a particular Payor, any remedies will be in accordance
with Your arrangement or agreement with such Payor.
6. Patient Information. The Portal is intended to enable Users to enter and store
confidential patient information ("Patient Information") and to transmit such Patient
Information to a Payor. Certain state and federal laws, as well as ethical and licensure
requirements of Your profession may impose obligations with respect to patient confidentiality
that may limit the ability of physicians, health care providers, and persons acting
on their behalf, to make use of certain services or to transmit certain information
to third parties. You represent and warrant that You will, at all times during the
term of this Agreement and thereafter, comply with all laws directly or indirectly
applicable to You that may now or hereafter govern the gathering, use, transmission,
processing, receipt, reporting, disclosure, maintenance, and storage of the Patient
Information, and use Your best efforts to cause all persons or entities under Your
direction or control to comply with such laws. You are, at all times during the
term of this Agreement and thereafter, solely responsible for obtaining and maintaining
all patient consents and all other legally necessary consents or permissions required
or advisable to disclose, process, retrieve, transmit, and view the Patient Information
You transmit, store, or receive in connection with the Portal. You agree that We,
our licensors, and all other persons or entities involved in the operation of Portal,
have the right to monitor, retrieve, store and use Patient Information in connection
with the operation of such Services, and are acting on Your behalf in transmitting
Patient Information. We agree to use commercially reasonable efforts to maintain
the confidentiality of such information and prevent the disclosure of such information
to third parties except in connection with the transmission, storage, retrieval,
and disclosure of such information on Your behalf and as may be required or permitted
by law. We will use commercially reasonable efforts so that the Portal will not
prevent You from complying with the Health Insurance Portability and Accountability
Act of 1996 ("HIPAA"). Each party shall be responsible for ensuring that performance
of its obligations and exercise of its rights under this Agreement complies with
all final HIPAA regulations that are applicable to that party in the operation of
its business. Neither party shall have responsibility for the applicability of HIPAA
regulations to the other party’s business. Notwithstanding the above, You are solely
responsible for assessing Your HIPAA compliance and You shall adopt, modify and/or
implement all policies and procedures necessary to comply with the final HIPAA regulations.
WE CANNOT AND DO NOT ASSUME ANY RESPONSIBILITY FOR YOUR USE OR MISUSE OF PATIENT
INFORMATION OR OTHER INFORMATION TRANSMITTED, MONITORED, STORED OR RECEIVED USING
THE SITE OR THE SERVICES.
7. Disclaimers. The Portal is a service to facilitate reporting care management
requests to insurance companies only and is not a substitute for the professional
judgment of the health care professional in diagnosing and treating patients. You
acknowledge that the Portal, including without limitation any informational or educational
material therein, is in no way intended to prescribe, designate or limit medical
care to be provided or procedures to be performed. You accept responsibility for
and acknowledge that You will exercise Your own independent judgment in Your use
of the Portal and shall be solely responsible for such use. You shall ensure the
compliance of this Agreement by Your employees, Users, agents, officers, directors
and other representatives and shall bear the responsibility for any breach of this
Agreement by them. You further agree that We shall have no liability to You or any
third party arising out of Your or any User or any third party’s use of the Portal.
Unless otherwise agreed in writing by the parties, You further acknowledge that
You shall be solely responsible for any modifications, additions, alterations or
other changes made by You to the Portal or Patient Information. EXCEPT AS EXPRESSLY
PROVIDED HEREIN, WE MAKE NO WARRANTIES OF ANY KIND, EITHER EXPRESS OR IMPLIED, INCLUDING,
WITHOUT LIMITATION, THE IMPLIED WARRANTIES OF MERCHANTABILITY, FITNESS FOR A PARTICULAR
PURPOSE, TITLE, OR NON-INFRINGEMENT, OR WARRANTIES ARISING BY COURSE OF DEALING
OR CUSTOM OF TRADE. EXCEPT AS EXPRESSLY PROVIDED HEREIN, WE MAKE NO REPRESENTATIONS
OR WARRANTIES THAT YOUR ACCESS TO AND USE OF THE PORTAL (1) WILL BE UNINTERRUPTED
OR ERROR-FREE, (2) IS FREE OF VIRUSES, UNAUTHORIZED CODE, OR OTHER HARMFUL COMPONENTS,
(3) IS SECURE OR (4) WILL PRODUCE ACCURATE RESULTS. YOU ARE RESPONSIBLE FOR TAKING
ALL PRECAUTIONS YOU BELIEVE NECESSARY OR ADVISABLE TO PROTECT YOU AGAINST ANY CLAIM,
DAMAGE, LOSS OR HAZARD THAT MAY ARISE BY VIRTUE OF YOUR USE OF THE PORTAL. NO ORAL
OR WRITTEN INFORMATION OR ADVICE PROVIDED BY LICENSOR, ITS AGENTS OR EMPLOYEES WILL
CREATE ANY WARRANTY OR IN ANY WAY INCREASE THE SCOPE OF THE WARRANTIES EXPRESSLY
PROVIDED IN THIS AGREEMENT.
8. Exclusion of Damages. UNDER NO CIRCUMSTANCES WHATSOEVER WILL WE BE RESPONSIBLE
OR LIABLE TO YOU OR ANY OTHER ENTITY FOR ANY DIRECT, COMPENSATORY, INDIRECT, INCIDENTAL,
CONSEQUENTIAL (INCLUDING LOST PROFITS AND LOST BUSINESS OPPORTUNITIES), SPECIAL,
EXEMPLARY, OR PUNITIVE DAMAGES THAT RESULT FROM OR RELATE IN ANY MANNER WHATSOEVER
TO (1) YOUR USE OF THE PORTAL OR (2) ERRORS, INACCURACIES, OMISSIONS, DEFECTS, UNTIMELINESS,
SECURITY BREACHES, OR ANY OTHER FAILURE TO PERFORM BY US. THE FOREGOING EXCLUSION
SHALL APPLY REGARDLESS OF WHETHER WE HAVE BEEN ADVISED OF THE POSSIBILITY OF SUCH
DAMAGES.
9. Limitation of Liability. IF, NOTWITHSTANDING THE OTHER TERMS OF THIS AGREEMENT,
WE SHOULD HAVE ANY LIABILITY TO YOU OR ANY THIRD PARTY FOR ANY LOSS, HARM OR DAMAGE,
YOU AND WE AGREE THAT SUCH LIABILITY SHALL UNDER NO CIRCUMSTANCES EXCEED ONE THOUSAND
DOLLARS ($1000.00). YOU AND WE AGREE THAT THE FOREGOING LIMITATION OF LIABILITY
IS AN AGREED ALLOCATION OF RISK BETWEEN YOU AND US. YOU ACKNOWLEDGE THAT ABSENT
YOUR AGREEMENT TO THIS LIMITATION OF LIABILITY, WE WOULD NOT PROVIDE THE SITE TO
YOU.
10. Indemnity. You agree to defend, indemnify and hold Us harmless against any losses,
expenses, costs or damages (including our reasonable attorneys, fees, expert fees,
and other reasonable costs of litigation) arising from, incurred as a result of,
or in any manner related to (1) Your breach of the terms of this Agreement, (2)
Your unauthorized or unlawful use of the Portal, and (3) the unauthorized or unlawful
use of the Portal by any other person using Your IDs.
11. Confidentiality. You agree to keep the Confidential Information (as defined
below) strictly confidential in the same manner and with the same care and discretion
that You treat Your own most confidential and sensitive information. You agree not
to publish, disclose, divulge or disseminate the Confidential Information to any
third party. You further agree to grant access to Confidential Information only
to Your staff and employees who are under an obligation to keep the Confidential
Information confidential and who will not disclose any such Confidential Information.
You agree that You will not, at any time, without written permission of Acentra Health:
(a) copy or duplicate the Confidential Information, or any part thereof; (b) use
the Confidential Information to develop functionally similar computer software;
or (c) permit any third party to do any of the foregoing. "Confidential Information"
shall include the IDs, Patient Information, Payors, the Portal, Intellectual Property,
any ideas, improvements, features, customizations, enhancements, inventions, know-how
or other intellectual property created, invented, conceived, suggested, developed
or reduced to practice by either You or Us pursuant to this Agreement. Upon termination,
You shall immediately cease all use of the Confidential Information, in whatever
form, and, at our option, return or destroy and certify in writing the destruction
thereof any and all copies of the Confidential Information.
12. Term and Termination. The term of this Agreement ("Term") shall begin upon the
date first used by You and shall continue unless otherwise terminated. We may immediately
terminate this Agreement at any time upon notice to You.
13. Injunctive Relief. You acknowledge that a breach by Licensee of any of the covenants
set forth herein will result in immediate and irreparable injury to us, and that
in the event of a breach or threatened breach, We will be entitled to seek from
any court of competent jurisdiction preliminary and permanent injunctive relief,
which remedy will be cumulative and in addition to any other rights and remedies
to which We may be entitled, without necessity of posting bond or other security.
14. U.S. Government End Users. The software and documentation in the Portal is a
"commercial item" as that term is defined in 48 C.F.R 2.101 (Oct. 2010), consisting
of "commercial computer software" and "commercial computer software documentation",
as such terms are used in 48 C.F.R. 12.212 (Oct. 2010). Consistent with 48 C.F.R.
12.212 and 48 C.F.R. 227.7202-1 through 227.7202-4 (Oct. 2010), all U. S. Government
End Users acquire the software and documentation in the Portal with only those rights
set forth in this Agreement.
15. General. This Agreement constitutes the entire agreement of the parties with
respect to the subject matter hereof, and supersedes all prior agreements and understandings
regarding the Portal. If any provision of this Agreement is held to be unenforceable,
such provision shall be reformed only to the extent necessary to make it enforceable.
You shall not assign this Agreement or all or any part of its rights or obligations
hereunder without our prior written consent, and any attempt to the contrary shall
be void and a material breach of this Agreement. Neither party shall be responsible
for any delay or failure of performance resulting from causes beyond its control.
Our failure to exercise any of our rights under this Agreement for a breach thereof
shall not be deemed to be a waiver of any subsequent breach of the same or any other
provision. The titles of the sections hereof are for convenience only and do not
in any way limit or amplify the terms and conditions of this Agreement. All sections
necessary to interpret the rights and duties of the parties shall survive termination
of this Agreement. This Agreement shall be interpreted and governed according to
the laws of the Commonwealth of Pennsylvania, USA, regardless of any conflict of
laws, provisions, and any claim or action shall be subject to arbitration pursuant
to the rules and regulations of the American Arbitration Association with such arbitration
to occur in Harrisburg, Pennsylvania.
Acentra Health 777 East Park Drive Harrisburg, PA 17111 Toll-free: 800.222.0771 Phone:
717.564.8288 Fax: 717.564.3862 www.acentra.com